Employee Record Keeping Software
Keeping complete and accurate employee records is vital to stay compliant, standardize policies and track performance. Outdated record-keeping approaches present challenges like:
- Insecure paper files.
- Manual methods for monitoring training, compliance and performance.
- Time-consuming manual information updates for each employee request.
Empeon’s employee record-keeping software is a better solution for the modern healthcare employer’s approach to HR document management.
Simplify Your Employee Record Keeping
Personnel record software centralizes your files, making information easier to locate, manage and secure.
Staff Self-Service Tools
Take some burdens off of your HR staff by giving your workforce employees self-service tools for routine functions. Empower your team members to:
- Update personal information like addresses and emergency contacts — you control which information they can view and modify.
- See entitlements and request time off — automated workflows streamline the process and push directly to Time Management and Payroll modules.
- View, complete and digitally acknowledge receipt of employee handbooks and other vital documentation.
Licensing, Certification and Training Management
Stay in the know about staff education, medical requirements and more. A straightforward interface allows you to:
- View expiring qualifications at the employee level with a few simple clicks.
- Set up customized email alerts to take action before expiry.
- Attach supporting documentation for easy retrieval.
Compliance Support
Get record-keeping support when you need it. Our system provides:
- Access to a complete HR center for the most up-to-date forms, policies, articles and industry best practices.
- Expert guidance from our experienced in-house Human Capital Management (HCM) professionals.
Time Off and Leave Management
Maintain more control and simplify time off accounting with features to:
- Automate time-off approvals with flexible administrative controls.
- Digitally process requests through a centralized interface.
- Align entitlements with time and attendance in real time.
- Configure entitlement parameters according to organizational policies.
Performance and Discipline Tracking
Software solutions for employee discipline and performance record keeping help you document incidents and reward outperformers via digital personnel files. Monitor both with features to:
- Alert supervisors when reviews are due.
- Digitally document communications and capture e-signatures.
- Submit and update reports with an HR disciplinary action tracker.
- Create and track incident reports.
Information Security
One of the primary advantages of digital employee records is the ability to institute higher levels of access security. Use robust administrative controls to:
- Configure role-based access and institute the principle of least privilege.
- Encrypt data for a more robust security posture.
- Track changes for an automated audit trail.
Why Empeon Is Different
- Customer support from a U.S.-based team.
- White-glove service and superior customer experiences.
- Complete scalability to add users and services as your business demands change.
- Month-to-month contracts rather than long-term lock-ins.
- Regular updates and new feature releases.